Aug. 28, 2013 —
Other instances of non-compliance at the jail included:
Jail expenditures for gas and supplies should not be paid by cash.
Gas and supplies, specifically for out-of-state prisoner transport, were purchased with cash instead of by check, as required by the uniform system of accounts.
Also in question were purchases made with cash for daily jail operations. The report stated that “the Jailer or his personnel were overriding the County purchasing procedure...to purchase items from County funds without any knowledge of the Judge-Executive of Fiscal Court.”
The auditor recommended utilizing fleet cards for gas purchases and for all purchases to be made after obtaining a purchase order from the County.
Wallace did not address the recommendation for fleet cards but did tell the auditor that petty cash was no longer used at the jail and that the jailer had been instructed to utilize purchase orders.
The Detention Center should pay fees collected on a regular basis.
Funds collected from inmates for booking fees, bond release fees, housing fees, telephone usage and commissary purchases are handled by a third party vendor software system and paid monthly to the county.
However, from November 2012 through February 2013, no payments were made. Once this was discovered and discussed with management, a payment was made by the detention center to the county for $25,161 for telephone usage fees and $15,437 for the other fees.
The auditor recommended that the fees be paid to the county on a monthly basis. Wallace said that Boggs was already making these payments monthly.
The Fiscal Court should approve all contracts.
The jailer entered into a contract with a third party vendor to operate and maintain inmate telephone equipment and systems in January 2011.
The auditor reported that the jailer does not have the authority to enter into any contracts, and recommended Fiscal Court approve all contracts.